Setting up voicemail for the first time from your OFFICE phone

Setting up voicemail for the first time from your OFFICE phone    [Printer Friendly Version]

Think of creating the following messages beforehand: one for when you aren't available and one for when you are on the phone. Also, think of a password at least four numbers long.

1. First press the button labeled "Voicemail" on your phone. 

2. You will then immediately be prompted to go through the tutorial which will involve changing your password and recording greetings.

3. You will be prompted to change your password; you will do it a second time to confirm. (NOTE: Do not use a password that starts with 0)

4. You will go through a tutorial which will allow you to record your greetings- one for when you aren't available and one for when you are on the phone.  You can rerecord the message if you mess up so don't panic and hang up.

5. You will record your first and last name.

6. After you finish the tutorial, we recommend you try it out.

7. To check messages: Press the Voicemail button on your phone, enter your password when prompted.  Follow the instructions to listen, delete or save messages.

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Setting up voicemail for the first time from your CLASSROOM phone

Setting up voicemail for the first time from your CLASSROOM phone    [Printer Friendly Version]

Think of creating the following messages beforehand: one for when you aren't available and one for when you are on the phone. Also, think of a password at least four numbers long.

1. First press the button labeled "Voicemail" on your phone. 

2. As soon as you hear the AASD greeting, press the * (star) key.  You will be prompted to enter your mailbox number.

3. You will then be asked to enter a password, the default password is 1111.

4. You will be prompted to change your password; you will do it a second time to confirm. (NOTE: Do not use a password that starts with 0)

5. You will go through a tutorial which will allow you to record your greetings- one for when you aren't available and one for when you are on the phone.  You can rerecord the message if you mess up so don't panic and hang up.

6. You will record your first and last name.

7. After you finish the tutorial, we recommend you try it out.

8. To check messages: Press the Voicemail button on your phone, press the * (star) key, it will then prompt you to enter you mailbox number and then your password.  Follow the instructions to listen, delete or save messages.

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Accessing your voicemail from a classroom phone

Accessing your voicemail from a classroom phone    [Printer Friendly Version]

1. Press the voicemail button

2. When you hear, "You have reached the Appleton..." press the * (star) key

3. When prompted enter your mailbox number

4. When prompted enter your password

5. Follow the instructions to listen, delete or save messages

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Accessing your voicemail from your own office phone

Accessing your voicemail from your own office phone    [Printer Friendly Version]

1. Press the voicemail button

2. When prompted enter your password

3. Follow the instructions to listen, delete or save messages

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Accessing your voicemail from an office other than your own

Accessing your voicemail from an office other than your own    [Printer Friendly Version]

1. Press the voicemail button

2. When you hear "Please enter your password" press 0

3. When you hear, "You have reached the Appleton..." press the * (star) key

4. When prompted enter your mailbox number

5. When prompted enter your password

6. Follow the instructions to listen, delete or save messages

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Accessing your voicemail from home

Accessing your voicemail from home    [Printer Friendly Version]

1. Dial 997-1399

2. When you hear, "You have reached the Appleton..." press the * (star) key

3. When prompted enter your mailbox number

4. When prompted enter your password

5. Follow the instructions to listen, delete or save messages

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Change a menu greeting (or callbox) from an office phone

Change a menu greeting (or callbox) from an office phone    [Printer Friendly Version]

1. Press the voicemail button

2. Do NOT enter your password

3. Press the * (star) button

4. When prompted enter the supervisor password (it is 1234)

5. Press 4 for System Prompts

6. Press 2 for Company Greetings

7. When prompted enter the 4-digit system salutation (It is the last four digits for your schools phone number)

8. Follow prompts to re-record and save greetings

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Change your personal phone greeting

Change your personal phone greeting    [Printer Friendly Version]

1. Access your voicemail like normal

2. When inside, press 8 for User Options

3. Press 4 for Greeting

4. Press 7 for your Primary Greeting or 2 for your Busy Greeting

5. Follow prompts to re-record and save greetings

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Return to primary greeting after using optional greeting

Return to primary greeting after using optional greeting    [Printer Friendly Version]

1. Access your voicemail like normal

2. When inside, press 8 for User Options

3. Press 4 for Greeting

4. Press 6 to record Optional Greetings

5. Press 2 to set Active Greeting

6. Press 0 to Deactive Optional Greetiing

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Change Your Password

Change your password  [Printer Friendly Version]

1. Access your voicemail like normal

2. When inside, press 8 for User Options

3. Press 7 to Change Your Password

4. Follow prompts to change and save.

(NOTE: Do not use a password that starts with 0)

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Change Your Name

Change your name  [Printer Friendly Version]

1. Access your voicemail like normal

2. When inside, press 8 for User Options

3. Press 6 to Change Your Name

4. Follow prompts to listen, re-record and save.

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Leave a message from an office phone

Leave a message from an office phone    [Printer Friendly Version]

1. Press the voicemail button

2. When you hear "Please enter your password" Press 0

3. When you hear, "You have reached the Appleton..." press 1

4. When prompted enter the person's mailbox number you'd like to leave a message for

5. Record your message and hang up when finished

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General Phone Tips

To dial out of the district

To dial out of the district    [Printer Friendly Version]

1. Dial # # #

2. Enter your 6-digit Access Code

3. 9, then the number

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How to call room-to-room or within district

Dial the four-digit extension

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Transfer a call to another extension

Transfer a call to another extension    [Printer Friendly Version]

1. With the caller on the line, press the Trans/Conf key

2. Enter the 4-digit destination

3. Press the Release key (will show up on phone's display)

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Transfer a call into a voice mailbox

Transfer a call into a voice mailbox    [Printer Friendly Page]

1. With the caller on the line, press the Trans/Conf key

2. Dial 1400

3. Enter the mailbox number

4. Press Release or wait for the party to pick up

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How to get rid of a message light with no messages

How to get rid of a message light with no messages    [Printer Friendly Version]

1. With the handset hung up, press the Message button

2. Press the button for YES

3. Then press the button for ERASE

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How to establish a conference call

How to Establish a Conference Call     [Printer Friendly Version]

1. Dial the phone number of the first party of the conference. Be sure to follow the procedures for dialing out of the district if the call is not with another staff member.

2. Once the caller is on the line, press the Transfer/Conference button. This may be a button labeled Trans/Conf, or a button with an arrow and picture of multiple heads.

3. Dial the phone number of the next party of the conference. Again be sure to follow the procedures for dialing out of the district.

4. Once the caller is on the line, press the Transfer/Conference button again. You will hear a beep and be in conference mode with all parties.

5. To add another party, press the Transfer/Conference button to repeat the procedure.

This can be done up to 6 times.

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Mitel Phone Guides

5010 User Guide

5010 Quick Start Guide

5020 User Guide

5020 Quick Start Guide

5212/5224 User Guide

5212/5224 Quick Start Guide

5215 User Guide

5215 Quick Start Guide

5220 User Guide

5220 Quick Start Guide

Cell Phone Tips

Sync Outlook Email to Android Phone

Sync Outlook Email to Android Phone  [Printer Friendly Version]

Notes before you begin...

• Mail server address = mail.aasd.k12.wi.us

• Domain name = AASD or aasd.k12.wi.us (this depends on your system for what to input)

• Our system requires SSL - so please accept all SSL certificates

• Your username and password (these are the same as you use to login to the computer)
  

Note: The Exchange Server settings are case sensitive. Be sure to enter uppercase and lowercase letters properly.

1. From the Applications Menu, touch Email.
2. Type in your email address and password. Check the box only if you want this to be your default email account. Touch Next.
3. Touch Exchange Account.
4. Enter your Exchange Server information (see above) and touch Next.
   Note: Select "Accept all SSL certificates"
5. Your phone will check the incoming server settings.
6. If everything is correct, the Account Options screen will appear, allowing you to customize your account settings.
7. Finally, you will be asked to name this account and enter the name that will be displayed on out going messages.
8. Touch Done when complete.

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Sync Outlook Email to iPhone

Sync Outlook Email to iPhone  [Printer Friendly Version]

Notes before you begin...

• Mail server address = mail.aasd.k12.wi.us

• Domain name = AASD or aasd.k12.wi.us (this depends on your system for what to input)

• Your username and password (these are the same as you use to login to the computer)
  

Note: The Exchange Server settings are case sensitive. Be sure to enter uppercase and lowercase letters properly.

1. Tap the "Settings" icon on the iPhone's home screen.
2. Tap the "Mail, Contacts, Calendars" option.
3. Tap "Add Account," then press the "Microsoft Exchange" option.
4. Type the Exchange account email address into the space provided.
5. Enter your Exchange account domain (aasd), username and password.
6. Enter a description for the Exchange account in the space labeled "Description".
7. Tap the "Next" button to connect to the Exchange server.
8. Enter your Server (mail.aasd.k12.wi.us)
9. Tap the sliders next to the "Mail," "Contacts" and "Calendars" options once the iPhone is connected to the Exchange server. You can enable or disable each options. Your iPhone will sync any option with a slider set to "ON" to the Exchange server.
10. Tap "Save" to save the changes made to the Exchange server's options.

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