Public Input

Updated 3/18/21

The Appleton Area School District's Board of Education values the opportunity to receive input from our stakeholders. We have developed a process for receiving public input during fully virtual and hybrid board meetings. At this time, the proposed changes will be effective for regular meetings of the full board only; committee meetings will remain with the current format of written comments submitted via email to the Executive Assistant supporting the meeting.

The Board Meeting Agenda is available on BoardDocs the Friday before each meeting. The Wisconsin Open Meetings Law allows only brief discussion of topics that are not listed on the agenda. Therefore, the Board may not be able to fully address comments made during public input. When appropriate the Board may request the administration to reach out to a citizen regarding a concern they may have.

How to Watch
Members of the media or general public may access remote meetings via a live stream broadcast on the Appleton Area School District YouTube Channel. For remote attendance via telephone, please dial: 1-312-626-6799 and use the Meeting ID listed on the agenda.

Public Input During Fully Virtual / Hybrid Meetings
Using the two different options below, members of the public may indicate if they wish to provide public input or submit written comments.

Public Input – Virtual Speakers
A public input speaker registration form will be available on the district website beginning at 9:00 AM the Friday before and remain open until 12:00 PM the Monday of regularly scheduled school board meetings. Upcoming meeting dates can be found on the Board Schedule page and the District calendar.

The Speaker registration form will require the following information:

  • Speaker’s name and address, 
  • Topic for comments, and
  • Whether the individual is speaking on behalf of a group/organization. 

Virtual Speaker Process

  • Upon registering as a speaker, a confirmation email will be sent with information for joining the meeting as an attendee. 
  • You may want to give yourself a few moments to install the Zoom client and register an account if you plan to speak at a virtual meeting.
  • You may also attend in your web browser by visiting https://zoom.us/join and entering the meeting ID provided. 
  • When it is the speaker’s turn, he/she will be promoted to a panelist with video/microphone capabilities. 
  • Speakers shall be limited to a maximum of three minutes. A timer will be used. 
  • Upon completion of the speaker’s statement or three minutes (whichever comes first), the speaker will exit the meeting and can continue watching the meeting on YouTube.

We will make every effort to ensure that all persons who register to speak are given an opportunity. If it is necessary to limit space for a particular meeting and you are not able to speak, you will be offered a chance to submit a written statement that will be shared with the Board members.

Individuals will be bound by the guidelines and responsibilities outlined in Public Input Guidelines and Responsibilities below and established in policy. The Board reserves the right to terminate remarks or exclude from publication any individual who does not adhere to established rules, whose comments are unduly repetitive of previous comments, who makes comments that are obscene, threatening, harassing, or defamatory, or whose conduct is otherwise disorderly. Comments that introduce complaints or concerns that are directed toward and that identify individual staff members or individual students are not permissible.

The Board reserves the right to amend and adjust processes and procedures relating to public input as necessary to accomplish the business of the Board, which includes the ability of the Board to limit (in a viewpoint-neutral manner) the total time allotted for public input or the amount of time allotted to individual topics. 

The Speaker Registration link for the June 14 Board Meeting will be available at 9:00 a.m. on Friday, June 11, and will close at 12:00 p.m. on Monday, June 14.

SPEAKER REGISTRATION

 

Public Input – Written Comments
A public input written comment submission form will be available on the district website beginning at 9:00 AM the Friday before and remain open until 12:00 PM the Monday of regularly scheduled school board meetings. Upcoming meeting dates can be found on the Board Schedule page and the District calendar.

Written comments submitted via the form will be shared publicly on BoardDocs. A submitted comment will be published only if a period for public comment is made part of the meeting agenda and if the author is sufficiently identified and the comment complies with the limitations that are normally applicable to verbal public comments at Board meetings (e.g., in regard to length, no prohibited content [e.g., obscenities, threats], etc.).

Written comments may continue to be shared with the Board via email, but emails will be considered private communication with the Board and will not be included in the published public comments. 

The Written Public Input link for the June 14 Board Meeting will be available at 9:00 a.m. on Friday, June 11, and will close at 12:00 p.m. on Monday, June 14. 

SUBMIT WRITTEN PUBLIC INPUT

 

If members of the public wish to provide comment after the cut-off time for written public comments, you may email your comments to the Board of Education at AASDBoard@aasd.k12.wi.us. All seven board members will receive these comments.


Public Input Guidelines and Responsibilities (Applicable to All Verbal and Written Comments)

  • Members of the public will be given one opportunity to publicly comment for a given meeting. Individuals may register as a speaker or may submit a written comment; not both. 
  • Comments that introduce complaints or concerns that are directed toward and that identify individual staff members or individual students are not permissible (such complaints or concerns should be channeled through the AASD Complaint Procedure as outlined in Policy 870 and 870-Rule). 
  • The individual commenter retains all liability for his/her comments and conduct, whether verbal or in writing (i.e., the public input period does not offer any commenter any exemption from legal liability or from other lawful consequences that may result from the individual’s comments or conduct). 
  • It is the responsibility of the commenter to review the complete guidelines and responsibilities as outlined in Board Policy and Rule 187, Public Input at School Board, and Board Subcommittee Meetings to ensure compliance. 
  • If there is no Public Input opportunity noticed on a meeting agenda, public comment will not be accepted for that meeting. (At this time, this does include all board work sessions and committee meetings.)
  • Members of the public are always welcome to email their comments to the Board at AASDBoard@aasd.k12.wi.us. These comments are distributed to all seven members of the Board of Education. 

Individuals will be bound by the guidelines and responsibilities outlined above and established in policy. The Board reserves the right to terminate remarks or exclude from publication any individual who does not adhere to established rules, whose comments are unduly repetitive of previous comments, who makes comments that are obscene, threatening, harassing, or defamatory, or whose conduct is otherwise disorderly. Comments that introduce complaints or concerns that are directed toward and that identify individual staff members or individual students are not permissible.

The Board reserves the right to amend and adjust processes and procedures relating to public input as necessary to accomplish the business of the Board, which includes the ability of the Board to limit (in a viewpoint-neutral manner) the total time allotted for public input or the amount of time allotted to individual topics.