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522.72 - Employee Use of Mobile Phones and Other Data Devices

522.72

EMPLOYEE USE OF MOBILE PHONES AND OTHER MOBILE DATA DEVICES

 

Use of District-Issued Mobile Phone and/or Mobile Data Device

In the event that the District determines that there is a noncompensatory business reason that is in the District’s best interests, the District may issue a mobile phone and/or other mobile data device to a District employee. As to any such device:

  1. The device is owned by and remains subject to the District’s monitoring, control policies, and rules at all times; therefore, the device is not the personal property of the employee, and the employee shall have no expectation of privacy in their use of the device. The District retains at all times the right to take possession of the phone, monitor usage, and search the contents of any such device; 
  2. The employee must adhere, at all times, to all aspects of the District policies, rules, and supervisory directives regarding the appropriate use of District technology resources; 
  3. The employee must adhere, at all times, to appropriate record-retention and confidentiality practices;
  4. Incidental personal use of the device, without an expectation of privacy, is permitted provided that such use does not interfere with or detract from the employee’s duties and provided that there are no additional costs to the District associated with such incidental personal use (e.g., long distance, out-of-network, per minute, or per message costs; exceeding data plan limits; etc.). In the event the District incurs any additional costs attributable to non-business use of the device, the employee shall reimburse the District for such costs. 

Use of Personal Phone or Other Data Device for District Purposes

In lieu of providing a District-owned mobile phone or other mobile data device to an employee, the District Administrator may approve reimbursement of certain costs for an employee’s approved use of a personal phone or other data device for District purposes. Any such reimbursement must be arranged with the District Administrator in advance, and the amount of the reimbursement will be pursuant to administrative guidelines. In all such cases:

  1. There shall be a substantial business justification for the reimbursement arrangement, other than a purpose of providing compensation to the employee; 
  2. The employee must adhere to appropriate confidentiality practices and School Board policies.

Potential Disciplinary Actions

Violations of this policy or any related Board policies may result in consequences consistent with District employee handbooks and disciplinary procedures, including restriction or revocation of technology privileges, corrective action, or disciplinary action up to and including termination. When appropriate, the District may also refer matters to law enforcement.


 

Cross References:
Responsible, Acceptable, and Safe Use for Technology Resources, 363 
Internet Safety Policy (CIPA), 363.2
Student Use of Personal Electronic Communication Devices, 443.5 
Staff Use of Information Technology and Communication Resources Rules, 522.7 & Rule
Staff Use of Social Media, 522.71 & Rule
 

Legal References:

Wisconsin State Statutes Chapter 19, Subchapter II, Section 19.21(6), Section 118.125, Section 120.12(1)            

Adoption Date: December 8, 2025

  • Series 500: Personnel