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SCHOOL MEAL ACCOUNT POLICY

The Appleton Area School District (AASD) and the Food Service Director are responsible for the accurate and timely collection of funds due related to food service transactions.

Student meal accounts are required to maintain a positive balance. It is recommended that a minimum balance of $5.00 per student, per family be maintained.

When the meal account balance reaches a positive $5.00 or less, a phone call and/or email will be generated to all families. Students in grades 6-12 will also be verbally informed of low account balances.

When student account balances are negative:

• A student may not charge à la carte items.
• A payment would need to be made on the account to bring the balance to zero.
• An account balance of negative $15.00 may result in the student being provided a limited choice in his or her entrée option. This option will still consist of meal components required per USDA guidelines. The appropriate meal price will be charged to the student's account.

Any positive or negative balance remaining at the end of the school year will carry over to the next school year. Negative balances should be paid in full prior to the start of the next school year.

Seniors with a positive balance may request a refund, or the balance may be transferred to another student’s account within the family by contacting the Food Service Department.

Students are prohibited from charging items to another student’s account. In addition, non-student adults who are authorized to purchase meals or other items through the foodservice program may not charge purchases that would result in a negative balance. 

The AASD designee and the Food Service designee will make reasonable efforts to collect outstanding negative account balances. If the District determines that a balance is uncollectible, the amount will be reclassified as bad debt, and non-Fund 50 funds will be used to cover the cost. 

This information will be communicated to parents and/or guardians at the beginning of each school year.

Student Nondiscrimination
The Appleton Area School District does not discriminate against students on the basis of sex, race, color, religion, age, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, gender identity, gender expression, or physical, cognitive, emotional, or learning disability in its education programs or activities.

Nondiscrimination Statement for USDA Child Nutrition Programs
In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity. Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form, which can be obtained online at: https://www.fns.usda.gov/cr/discrimination-complaint-form from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1.  Mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or

2.  Fax: (833) 256-1665 or (202) 690-7442; or

3.  Email: Program.Intake@usda.gov

This institution is an equal opportunity provider.

 

Cross References: USDA Policy Memorandum SP46-2016 and SP47-2016
Richard B. Russell National School Lunch Act (NSLA), 42 U.S.C. 1758(b)(2)(A) and (NSLA), 7CFR 210.12, 245.5

Legal References: Wisconsin State Statutes 115.34,115.341, 115.343, and 115.347
Federal Law 42 U.S.C. §1758(b)(2)(A), 42 U.S.C. §1758(b)(6), 7 C.F.R. §210.12, 7 C.F.R. §245.5, 7 C.F.R. §245.6, 2 C.F.R. §200, Subpart E, and 2 C.F.R. §200.426

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Adoption Date: June 26, 2017

Amended Date: June 8, 2026