Public Input

Updated 10/18/21

SPECIAL NOTICE: APPLETON AREA SCHOOL DISTRICT PUBLIC HEARING - ANNUAL BUDGET PRESENTATION
MONDAY, OCTOBER 25, 2021 6:00 PM

 
On Monday, October 25, 2021, at 6:00 PM, prior to the Board of Education meeting, the District will be holding a Public Hearing to present the 2021-2022 Appleton Area School District proposed Budget. 

This meeting includes a Public Hearing for the purpose of providing any resident or taxpayer of the District an opportunity to be heard on the proposed budget. During a Public Hearing, input is limited to only comments or requests for clarification related to specific items included on the agenda and individuals must be a resident or taxpayer of the District. 

Registration is required for all forms of public input. The registration window will be open from 9:00 AM on Friday, October 22, until 12:00 PM on Monday, October 25, 2021.

Any member of the public wishing to make a statement regarding the 2021-2022 AASD Budget may utilize one of the following options by clicking on the link below (active during the registration window) and completing the registration form:
1. On-site* public input,
2. Virtual public input, or
3. Written comments.

*On-site public input will be limited to the first 15 registrants.

Speakers will be bound by the guidelines and responsibilities for Public Input as outlined below and established in policy.

Any individual wishing to provide Public Input during the regular Board of Education Meeting (scheduled for October 25, 2021, at 6:45 PM or upon conclusion of the Annual Budget Hearing, whichever is later) will need to complete a registration form for that meeting below. This would include any Public Input that is not directly related to the proposed budget. If an individual wishes to provide Public Input for both meetings, a separate registration form must be completed for each meeting. 

If you have questions or need assistance with the registration process, please contact Clara Kopplinger at kopplingerclar@aasd.k12.wi.us or (920) 832-6126.


The Appleton Area School District's Board of Education values the opportunity to receive input from our stakeholders. We have developed a process for receiving public input during fully virtual and hybrid board meetings.  

The Board Meeting Agenda is available on BoardDocs the Friday before each meeting. The Wisconsin Open Meetings Law allows only brief discussion of topics that are not listed on the agenda. Therefore, the Board may not be able to fully address comments made during public input. When appropriate the Board may request the administration to reach out to a citizen regarding a concern they may have.

How to Watch
Members of the media or general public may access remote meetings via a live stream broadcast on the Appleton Area School District YouTube Channel. For remote attendance via telephone, please dial: 1-312-626-6799 and use the Meeting ID listed on the agenda.

Public Input During Fully Virtual / Hybrid Meetings
Using the three different options below, members of the public may indicate if they wish to provide public input or submit written comments.

Public Input - On-site Speakers
A public input speaker registration form will be available on the district website beginning at 9:00 AM the Friday before and remain open until 12:00 PM the Monday of regularly scheduled school board meetings. Upcoming meeting dates can be found on the Board Schedule page and the District calendar.

The Speaker registration form will require the following information:

  • Speaker’s name and address,
  • Topic for comments, and
  • Whether the individual is speaking on behalf of a group/organization. (For purposes of public input, a group consists of three (3) or more individuals who have the same interests or aims, and who organize themselves to work or act together.) In order to accommodate recommended distancing and room capacity, only the registered speaker will be admitted on-site.

On-site Speaker Process

  • You must pre-register using the online form during the registration window. Only registered on-site speakers will be admitted. 
  • On-site speakers will be limited to the first 15 registrations in order to accommodate recommended distancing and room capacity. If on-site registration is full, you are welcome to register as a virtual speaker (video and audio) or submit your comments in writing. 
  • As in all AASD facilities, masks/face coverings are required at the Leadership Center for on-site public input. If you do not have a mask, one will be provided for you. If you are unable to wear a mask for any reason, please utilize one of the other methods (virtual or written) for public input. Individuals without a mask/face covering will not be admitted. All visitors are requested to self-screen for COVID-19 symptoms prior to attending in-person events or meetings. 
  • Doors will open 20 minutes prior to the start time of the meeting.
    Upon arrival, you will need to check-in with the Board Meeting Liaison, who will verify your registration and show you to the viewing area.
  • On-site speakers will be able to watch the meeting virtually at the Leadership Center through the live stream when they are not speaking. The viewing room will be set up to accomodate recommended distancing.
  • When it is the speaker’s turn, the Board Liaison will guide you to the meeting room. 
  • Speakers shall be limited to a maximum of three minutes for an individual or five minutes if you are speaking on behalf of a group. A timer will be used. (Policy 187)
  • Upon completion of the speaker’s statement or when the time is up (whichever comes first), the speaker will exit the meeting room. Speakers are welcome to continue watching the meeting virtually from the viewing area, if desired.

We will make every effort to ensure that all persons who register to speak are given an opportunity. If it is necessary to limit space for a particular meeting and you are not able to speak, you will be offered a chance to submit a written statement that will be shared with the Board members or you may choose to register as a virtual speaker.

Individuals will be bound by the guidelines and responsibilities outlined in Public Input Guidelines and Responsibilities below and established in policy. The Board reserves the right to terminate remarks or exclude from publication any individual who does not adhere to established rules, whose comments are unduly repetitive of previous comments, who makes comments that are obscene, threatening, harassing, or defamatory, or whose conduct is otherwise disorderly. Comments that introduce complaints or concerns that are directed toward and that identify individual staff members or individual students are not permissible.

The Board reserves the right to amend and adjust processes and procedures relating to public input as necessary to accomplish the business of the Board, which includes the ability of the Board to limit (in a viewpoint-neutral manner) the total time allotted for public input or the amount of time allotted to individual topics. 

The On-site Speaker Registration link for the October 25 Board Meeting will be available at 9:00 a.m. on Friday, October 22, and will close at 12:00 p.m. on Monday, October 25.

ON-SITE SPEAKER REGISTRATION



Public Input – Virtual Speakers

A public input speaker registration form will be available on the district website beginning at 9:00 AM the Friday before and remain open until 12:00 PM the Monday of regularly scheduled school board meetings. Upcoming meeting dates can be found on the Board Schedule page and the District calendar.

The Speaker registration form will require the following information:
  • Speaker’s name and address, 
  • Topic for comments, and
  • Whether the individual is speaking on behalf of a group/organization. (For purposes of public input, a group consists of three (3) or more individuals who have the same interests or aims, and who organize themselves to work or act together.)

Virtual Speaker Process

  • Upon registering as a speaker, a confirmation email will be sent with information for joining the meeting as an attendee. 
  • You may want to give yourself a few moments to install the Zoom client and register an account if you plan to speak at a virtual meeting.
  • You may also attend in your web browser by visiting https://zoom.us/join and entering the meeting ID provided. 
  • When it is the speaker’s turn, he/she will be promoted to a panelist with video/microphone capabilities. 
  • Speakers shall be limited to a maximum of three minutes, or five minutes if you are speaking on behalf of a group. A timer will be used. 
  • Upon completion of the speaker’s statement or when the time is up (whichever comes first), the speaker will exit the meeting and can continue watching the meeting on YouTube.

We will make every effort to ensure that all persons who register to speak are given an opportunity. If it is necessary to limit space for a particular meeting and you are not able to speak, you will be offered a chance to submit a written statement that will be shared with the Board members.

Individuals will be bound by the guidelines and responsibilities outlined in Public Input Guidelines and Responsibilities below and established in policy. The Board reserves the right to terminate remarks or exclude from publication any individual who does not adhere to established rules, whose comments are unduly repetitive of previous comments, who makes comments that are obscene, threatening, harassing, or defamatory, or whose conduct is otherwise disorderly. Comments that introduce complaints or concerns that are directed toward and that identify individual staff members or individual students are not permissible.

The Board reserves the right to amend and adjust processes and procedures relating to public input as necessary to accomplish the business of the Board, which includes the ability of the Board to limit (in a viewpoint-neutral manner) the total time allotted for public input or the amount of time allotted to individual topics. 

The Virtual Speaker Registration link for the October 25 Board Meeting will be available at 9:00 a.m. on Friday, October 22, and will close at 12:00 p.m. on Monday, October 25.

VIRTUAL SPEAKER REGISTRATION


Public Input – Written Comments

A public input written comment submission form will be available on the district website beginning at 9:00 AM the Friday before and remain open until 12:00 PM the Monday of regularly scheduled school board meetings. Upcoming meeting dates can be found on the Board Schedule page and the District calendar.

Written comments submitted via the form will be shared publicly on BoardDocs. A submitted comment will be published only if a period for public comment is made part of the meeting agenda and if the author is sufficiently identified and the comment complies with the limitations that are normally applicable to verbal public comments at Board meetings (e.g., in regard to length, no prohibited content [e.g., obscenities, threats], etc.).

Written comments may continue to be shared with the Board via email, but emails will be considered private communication with the Board and will not be included in the published public comments. 

The Written Public Input link for the October 25 Board Meeting will be available at 9:00 a.m. on Friday, October 22, and will close at 12:00 p.m. on Monday, October 25. 

SUBMIT WRITTEN PUBLIC INPUT


If members of the public wish to provide comment after the cut-off time for written public comments, you may email your comments to the Board of Education at AASDBoard@aasd.k12.wi.us. All seven board members will receive these comments.


Public Input Guidelines and Responsibilities (Applicable to All Verbal and Written Comments)

  • Members of the public will be given one opportunity to publicly comment for a given meeting. Individuals may register as a speaker or may submit a written comment; not both. 
  • Comments that introduce complaints or concerns that are directed toward and that identify individual staff members or individual students are not permissible (such complaints or concerns should be channeled through the AASD Complaint Procedure as outlined in Policy 870 and 870-Rule). 
  • The individual commenter retains all liability for his/her comments and conduct, whether verbal or in writing (i.e., the public input period does not offer any commenter any exemption from legal liability or from other lawful consequences that may result from the individual’s comments or conduct). 
  • It is the responsibility of the commenter to review the complete guidelines and responsibilities as outlined in Board Policy and Rule 187, Public Input at School Board, and Board Subcommittee Meetings to ensure compliance. 
  • If there is no Public Input opportunity noticed on a meeting agenda, public comment will not be accepted for that meeting. (At this time, this does include all board work sessions and committee meetings.)
  • Members of the public are always welcome to email their comments to the Board at AASDBoard@aasd.k12.wi.us. These comments are distributed to all seven members of the Board of Education. 

Individuals will be bound by the guidelines and responsibilities outlined above and established in policy. The Board reserves the right to terminate remarks or exclude from publication any individual who does not adhere to established rules, whose comments are unduly repetitive of previous comments, who makes comments that are obscene, threatening, harassing, or defamatory, or whose conduct is otherwise disorderly. Comments that introduce complaints or concerns that are directed toward and that identify individual staff members or individual students are not permissible.

The Board reserves the right to amend and adjust processes and procedures relating to public input as necessary to accomplish the business of the Board, which includes the ability of the Board to limit (in a viewpoint-neutral manner) the total time allotted for public input or the amount of time allotted to individual topics.